Projects and Grants

Thematically-focused projects are implemented most commonly at the level of universities’ departments or institutes. In all cases, at least three universities from the three countries involved in the CEEPUS programme, which together form a “network”, participate in the implementation of a project.

Activities within the network may include:

  • Mobility of academic staff
  • Short-term student stays
  • Semester-long student stays
  • Summer schools
  • Field trips
  • Coordination meetings

 

Educators can go on teaching stays. During stays abroad, students can attend seminars and lectures relevant to their field of study. The ECTS credits they accumulate will then be recognised by their home university. Short-term stays are intended for a final thesis or dissertation for a bachelor’s, master’s or doctoral degree. Field trips and summer schools are also popular. Students can also go on work placements, provided that the host university is the guarantor.

Reasons for joining the CEEPUS programme:

  • Everything is explained clearly online at www.ceepus.info
  • Opportunity for the long-term continuity of projects
  • Easy administration and simple financing: the scholarship is paid by the host country. Travel expenses may be covered by the sending university
  • Support for short-term stays
  • Easier recognition of studies within ECTS
  • Students do not pay tuition fees
  • Contact person at the host university
  • Individual “freemover” mobility
  • Emphasis on joint programmes and the award of joint degrees
  • Umbrella solution: the possibility of obtaining student status without financial support

Are you considering setting up a new network?

First of all, take a look at the list of already approved networks and their thematic focus and consider partnering one of them. If you are interested in this option, contact the network coordinator.

None of the existing networks suit you?

Then you can set up your own. Network project applications are always made for one academic year, with the possibility of further extension.

How to apply:

  1. Register at www.ceepus.info and ask the Czech National Office to assign you network coordinator rights. Familiarise yourself in detail with What is new in the application round, a document published for applicants by the Central CEEPUS Office for each call for project proposals. The document also includes project evaluation information. We also recommend using the trial evaluation form, which you will find for logging in to your profile.

  2. Contact potential partner universities and create a project together, including exchange activities.

  3. Agree which university is to coordinate the network. The other universities will have partner status. The contact persons for each partner university should register at www.ceepus.info. More than one person may register for an institution, e.g. for purposes of representation, but only one person may be the main coordinator. This coordinator prepares an online application and the other contact persons ask their National Offices to be allocated rights to the new network. The coordinator submits an application for the next academic year by 15th January.

  4. The coordinator and the partners upload the following mandatory documents to the system for their institution by the set deadline: Letter of Endorsement – this is the university rector’s consent to participation in network activities, and it relieves scholarship-holders of the obligation to pay tuition fees. Letter of Intent – this is the faculty dean’s consent to participation in network activities and confirms that the students’ studies abroad will be recognised. Curriculum – a list of relevant subjects with brief notes and information about ECTS credits.

  5. The network coordinator is notified of the outcome of the evaluation process by the end of April.

Contact us

Overview of deadlines during the year

  • 15 January

    The coordinator submits a new application or requests an extension for a further academic year.

  • January-March

    Formal and qualitative evaluation of the project applications that have been submitted.

  • April

    The coordinators is notified of the outcome of the evaluation process. Establishment of a mobility plan for participants’ arrivals and departures.

  • 15 June

    Deadline for applications for mobility in the winter semester (or, where appropriate, in the summer semester) for applicants whose network project has been approved.

  • 15 September

    Check on expenditure incurred in the first half of the year (preliminary statement).

  • 31 October

    Deadline for applications for mobility in the summer semester for applicants whose network project has been approved.

  • 15 December

    The coordinator submits a report to the National CEEPUS Office concerning the expected use of scholarship months.

  • 31 December

    The coordinator submits an online report on the network’s activities in the completed academic year.

  • 31 December

    Check on expenditure incurred in the second half of the year (annual statement).

More tips for a successful project

To give your project a better chance of success, your application should include answers to the following questions:

  • What do stakeholders expect from their involvement in the project?
  • What can the network offer the participating institutions and what is the value added of individual institutions’ involvement?
  • How will the mutual recognition of studies and quality control be ensured?
  • What plans are there for exchange activities in the form of student and teacher mobility, summer schools, field trips, etc.? On what scale?
  • How will the project be coordinated and continuously monitored?