Projects and Grants
Are you considering setting up a new network?
First of all, take a look at the list of already approved networks and their thematic focus and consider partnering one of them. If you are interested in this option, contact the network coordinator.
How to apply:
Register at www.ceepus.info and ask the Czech National Office to assign you network coordinator rights. Familiarise yourself in detail with What is new in the application round, a document published for applicants by the Central CEEPUS Office for each call for project proposals. The document also includes project evaluation information. We also recommend using the trial evaluation form, which you will find for logging in to your profile.
Contact potential partner universities and create a project together, including exchange activities.
Agree which university is to coordinate the network. The other universities will have partner status. The contact persons for each partner university should register at www.ceepus.info. More than one person may register for an institution, e.g. for purposes of representation, but only one person may be the main coordinator. This coordinator prepares an online application and the other contact persons ask their National Offices to be allocated rights to the new network. The coordinator submits an application for the next academic year by 15th January.
The coordinator and the partners upload the following mandatory documents to the system for their institution by the set deadline: Letter of Endorsement – this is the university rector’s consent to participation in network activities, and it relieves scholarship-holders of the obligation to pay tuition fees. Letter of Intent – this is the faculty dean’s consent to participation in network activities and confirms that the students’ studies abroad will be recognised. Curriculum – a list of relevant subjects with brief notes and information about ECTS credits.
The network coordinator is notified of the outcome of the evaluation process by the end of April.
Overview of deadlines during the year
The coordinator submits a new application or requests an extension for a further academic year.
Formal and qualitative evaluation of the project applications that have been submitted.
The coordinators is notified of the outcome of the evaluation process. Establishment of a mobility plan for participants’ arrivals and departures.
Deadline for applications for mobility in the winter semester (or, where appropriate, in the summer semester) for applicants whose network project has been approved.
Check on expenditure incurred in the first half of the year (preliminary statement).
Deadline for applications for mobility in the summer semester for applicants whose network project has been approved.
The coordinator submits a report to the National CEEPUS Office concerning the expected use of scholarship months.
The coordinator submits an online report on the network’s activities in the completed academic year.
Check on expenditure incurred in the second half of the year (annual statement).
More tips for a successful project
To give your project a better chance of success, your application should include answers to the following questions:
- What do stakeholders expect from their involvement in the project?
- What can the network offer the participating institutions and what is the value added of individual institutions’ involvement?
- How will the mutual recognition of studies and quality control be ensured?
- What plans are there for exchange activities in the form of student and teacher mobility, summer schools, field trips, etc.? On what scale?
- How will the project be coordinated and continuously monitored?